Cherokee Capital Amateur Radio Society
Calhoun,
Georgia
Preamble
We,
the undersigned, wishing to secure for ourselves the pleasures and benefits of
an association of persons commonly interested in Amateur Radio, constitute
ourselves the Cherokee Capital Amateur Radio Society and enact this constitution
as our governing law. It shall be
our purpose to further the exchange of information and cooperation between
members, to promote radio knowledge, fraternalism, and individual operating
efficiency, and to so conduct club programs and activities as to advance the
general interest and welfare of Amateur Radio in the community.
All persons interested
in Amateur Radio communications shall be eligible for membership.
Membership shall be by application and election upon such terms as the
club shall provide in its By-Laws.
Section 1.
The officers of this club shall be: President, Vice-President, Secretary,
and Treasurer.
Section 2.
The officers of this club shall be elected for a term of one (1) year by
ballot of the members present, provided there be a quorum, at the annual
meeting.
Section 3.
Vacancies occurring between elections must be filled by special elections
at the first regular meeting following the withdrawal or resignation.
Section 4.
Officers may be removed by a three-fourths vote of the membership.
Section 1.
The President shall preside at all meetings of the club, and conduct them
according to the rules adopted. He
shall enforce due observance of this Constitution
and By-Laws, decide all questions of order, sign all official documents adopted
by the club, be an ex-officio member of all committees, and perform all other
duties pertaining to the office of President.
Section 2.
The Vice-President shall, assume all the duties of the President in his
absence, and shall be an ex-officio member of all committees.
In addition he shall organize club activities, plan and recommend
contests for operating benefits, and advance club interest and activity as
approved by the club. He shall
maintain close liaison with the ARRL Section Emergency Coordinator to further
club participation in the Amateur Radio Emergency Service.
Section 3.
The Secretary shall keep a record of the proceedings of all meetings,
keep a roll of members, submit membership applications, carry on all
correspondence, read communications at each meeting, and mail written meeting
notices to each member. Shall thank
in writing all guest speakers and other such persons, firms, or organizations
obligating the club by their favors. At
the expiration of his term he shall turn over all items belonging to the club to
his successor.
Section 4.
The Treasurer shall receive and receipt for all monies paid to the club,
keep an accurate account of all monies received and expended, pay no bills
without proper authorization (by the club or its officers constituting a
business committee). He shall give
a report at each regular meeting of income and expenditures of the club.
He shall prepare financial reports when so directed by the club or its
officers. At the end of his term he
shall turn over everything in his possession belonging to the club to his
successor.
The By-Laws shall
provide for regular and special meetings. At
meetings, a minimum of fifteen per cent (15%) of the active membership shall
constitute a quorum for the transaction of business.
The club, by majority
vote of those present at any regular meeting, may levy upon the general
membership such dues or assessments as shall be deemed necessary for the
business of the organization. Non-payment
of such dues or assessments shall be cause for expulsion from the club within
the discretion of the membership.
The club, through
designated Interference, Public Relations, and Operating Committees will provide
technical advice to members concerning equipment design and operation to assist
in frequency observance, clean signals, uniform practice, and absence of
spurious radiations from club member’s stations.
The club shall also maintain a program to foster and guide public
relations.
This Constitution or the
By-laws may be amended by a fifteen per cent (15%) vote of the active
membership. Proposals for
amendments shall be submitted in writing at a regular meeting and shall be voted
on at the next meeting, provided all members have been notified by mail of the
intent to amend the Constitution and/or By-Laws at said meeting.
Robert’s
Rules of Order shall govern all proceedings.
It shall be the duty of
the Secretary to keep the Constitution and By-Laws of the club and have the same
with him at every meeting. He shall
note all amendments, changes and additions on the Constitution and shall permit
it to be consulted by members upon request.
Active members are those members whose dues have been received by the Treasurer on or prior to their due date.
Inactive members are members whose dues have not been received by the Treasurer on or prior to their due date. Such members shall automatically be suspended. When a member remains inactive for a period of sixty (60) days after his due date, he shall be dropped from the membership.
If an inactive member pays in full his annual dues within the sixty- (60) day grace period he shall be reinstated as an active member.
Once a member has been dropped from the membership they may reapply for membership as stated within these By-laws. Such member shall submit the full amount for annual dues along with their application and the dues shall not be prorated.
Full
Membership: Full membership is
open to all licensed amateurs. Full
membership includes all club privileges as well as rights to hold a club office
and to vote for club officers.
Family
Membership: Family membership
shall be available to anyone living in the same household of a full member.
If the family member is a licensed amateur they have full benefits and
privileges. If not licensed they
may not vote for club officers or hold club office.
Associate
Membership: Associate membership
is available to non-licensed persons and includes all club privileges except for
the right to hold club office and vote for club officers.
Applications for
membership shall be submitted in writing to the Secretary on a special form
provided for that purpose. Such
applications shall be accompanied by one (1) year's dues as specified in Section
4 of these By-Laws.
The club Secretary shall
read submitted applications at a regular club meeting for consideration by the
club.
Applications shall then
be read for the second time at the next regular meeting.
At this reading applicants shall be placed before the club for
acceptance.
Should an applicant not
be accepted by a majority vote of the club the application and dues submitted
along with the application shall be returned to the applicant.
Annual dues shall be due and payable at the time of the annual club meeting in December.
Full
membership: A regular yearly
assessment of 12 dollars per member is hereby assessed.
New members shall be prorated at 1 dollar per remaining months.
Family
Membership: A regular yearly
assessment of 5 dollars per member is hereby assessed.
New members shall be prorated at .50 cents per remaining months.
Associate
Membership: A regular yearly
assessment of 8 dollars per member shall be assessed.
New members shall be prorated at .70 cents per remaining months.
Regular meetings shall
be held on the third Thursday of each calendar month.
The President upon the written request of any five-club members may call
special meetings. Notices shall be
sent to members concerning special meetings and the business to be transacted.
Only such business as designated shall be transacted.
Such notices shall be sent so that they arrive not less than 24 hours
before the meeting.
Club
Host/Host Committee:
The President shall
appoint the chairman of this committee along with as many other members as
deemed necessary to make up this committee.
The chairman along with this committee shall be responsible for
refreshments at all club meetings, hamfest, and other club functions as
requested by the club or its officers.
Interference
Committee:
This committee shall
consist of five (5) members (appointed by the club President).
The committee shall direct investigation, invite proper inquires,
establish technical facts and testimony and report its results to the club.
Net Manager:
The Net Manager shall be
responsible for conducting, promoting, and reporting as required the weekly club
nets. The Manager shall also
conduct any other special nets as requested by the club or its officers.
The net manager shall be recommended by the nominating committee and
elected by the club for a term of one (1) year.
Newsletter Editor:
The Editor of the club
newsletter shall be responsible for editing, publishing and distributing the
club newsletter on a monthly basis. The
editor shall keep an updated list of club members who shall receive the
newsletter. The editor shall also
keep a list of other parties to whom the club or its officers request the
newsletter be distributed to. The
editor shall be recommended by the nominating committee and elected by the club
for a term of one (1) year.
The President shall
appoint a Nominating Committee composed of three (3) active members of the club.
The Nominating Committee
shall meet and select one qualified member as nominees for each office to be
filled. Only members who are
willing to serve shall be nominated.
The Nominating Committee
shall make its report to the membership at the November meeting, at which time
nominations from the floor will be accepted for all offices, nominations shall
then be closed.
The election of officers
and other elected offices shall be held at the annual December meeting.
Secret ballots, which
have been previously prepared by the Nominating Committee, shall be distributed
to everyone present who is eligible to vote.
Those members present
and in good standing shall mark their ballots to vote for not more than one (1)
nominee for each office.
The Nominating Committee
shall then collect and tabulate all ballots.
Any nominee receiving
the highest number of the votes cast shall be declared elected to his respective
office.
All club appointments
shall be for a period of one (1) calendar year.
Additional
By-Laws may provide for technical, programs, publicity and other committees, or
other rules provisions not provided for in this document.
Second
Revision December 2001